GBM Timings on 02/08/2015

The GBM will held on 02/08/2015 at 1400 hrs at MPH. However, if there is a lack of quorum, the same will be adjourned and GBM will be conducted at 1600 hrs on 02/08/2015.

All members are requested note the same and participate in the meeting accordingly.

Comparison of New and Old Bylaws

A comparision has been made and uploaded for members information. This may be obtained from the following link

Comparison of New and Old Bylaws

Socities Registration FAQ- for members information

(Accessed from http://sahakara.kar.gov.in/faqReg.html on 23/04/2015)

1. What type of societies can be registered under Societies Registration Act 1960?

Non Profit organisations such as charity organizations, societies for promotion of education, Science Literature, or social activities and welfare associations, and clubs etc., can be registered under this Act.

2. What are the basic requirements for the registration of a society?

Name, objectives, Registered office, atleast 7 members are required for registering a society.

3. Whether Trusts can be registered under this Act?

No. Trusts cannot be registered under this Act.

4. How many societies / organizations have been registered in the State so far?

Nearly around 2 lakhs different types of societies have been registered in the state of which nearly 40,000 of them in Bangalore Urban District alone.

5. What is the amount of fees for Registration of societies and amendment of rules?

For Registering a new society fee is Rs. 1000/- in Bangalore and Rs. 500/- in other places of the State (50% concession in fees is allowed in respect of women and SC/ST societies). For registration of amendment of rules - fee is Rs 250/-

6. What is the fee for filing Annual returns under this Act?

For every one lakh rupees of income and expenditure of the society or part there of Rs 100/- has to be remitted as fee to the government.

7. Whether the society has to file the documents with the Registrar every year?

Yes. Each year within 14 days of Annual General body meeting , the society has to file with the Registrar, details of Committee members, Balance sheet, income and expenditure and auditors report issued by chartered Accountant.

8. What happens if a society does not file the above details with the registrar?

As per section 13 of the Societies Registration Act 1960, every society has to compulsorily file the above details every year. If it fails to do so, for a consecutive period of 5 years , then the Registrar may after giving an opportunity, cancel the registration of such society.

9. Can the Registrar condone the delay in filing the returns?

If the Registrar is satisfied that the reason for delay in filing annual returns is bonafide, then he may condone the delay and permit the society to file such records with fine of Rs 100/ for each belated year.

10.What is the minimum no. of members required for forming a society under this Act?

Min of 7 members above the age of 18 years.

11. Can a society be registered with undesirable names?

No. No society shall be registered with a name which is identical with, or too nearly resembles or with name which is already registered.

12. If the Registrar refuses to register a society, where one has to go for an appeal?

Karnataka Appellate Tribunal.

13. Can Societies registered under this Act be converted in to Trust?

Societies registered under this Act cannot be converted into a Trust.

14. Whether individual members are entitled to receive any profit of the society?

Basically as these are non-profit social organizations, no individual member is entitled to receive any profit of the society.

Documents for members

It may be noted that new bylaw proposed was circulated to members via e-mail/ blog. The feedbacks received have been discussed in ad-hoc committee and modified suitably. However, some of the points where more clarity is required, the same has been referred to GBM. The points which are referred to GBM only shall be discussed on 02/08/2015.

The school fee structure determinations, formats, do’s and don’ts have been removed from bylaw and segregated into a working procedure.

You will find following documents in this communication:

1. Old bylaw scanned copy
2. New revised bylaw
3. Summary of feedback
4. Working procedure document

Ad-hoc committee invites all the members to GBM on 02/08/2015

Note:

The print out of these document will not be provided during GBM. Those who wish to have for their reference are requested to bring a print out on their own.

Agenda for GBM to be held at 02/08/2015

1. Discussion on issue related to registration: The association was registered during 1999-2000 with registration number 1232/1999-2000. However, there after the association registration has not been renewed by submitting audited accounts to Registrar of Societies for all these 15 years. For JASRWA to continue in the same name, it is required to submit last 15 years yearly audited accounts with approval of respective GBMs. It may be noted that the above documents are not available and cannot be generated. The possible solution is to register association with different name for which draft byelaw and a team who represents the members is required. The suggested new name is ‘Jalahalli Space Employees Residents’ Welfare Association’ which also needs to be discussed and approved by GBM.
2. Bylaw Approval: A draft byelaw has been generated by Ad-hoc committee, circulated among the members of JASRWA, feedbacks from members on draft bylaw have been addressed but few of the suggestions require GBM discussed before incorporating changes. After approval of draft bylaw by GBM, it will be legally wetted by a lawyer and properly formatted as per the guidelines of Societies Act 1960 before submitting to Registrar.
3. Discussion on electing executive committee
4. JASRWA School Fees: JASRWA is running a school in the colony for nursery, lower kindergarten and upper kindergarten. In order to cater to the honorarium of the teachers and aayaas and other miscellaneous expenditures, a fee structure has been brought out. New fee structure will be submitted to GBM for discussion and approval.
5. Upgradation of the school facility: The JASRWA School is running in 1C block. Many incidents of vomiting by pre-KG children is reported due to suffocation because of limited space. It has been decided to shift pre-KG class to JASRWA office on temporary basis until new school is created. Department has been approached for creation of nursery school in the colony for their overall development of our children. Further course of action have to be discussed in GBM.
6. Discussion on Financial Transactions of ex-EC: Estate Manager has communicated on 28/05/2015. Quote “Off late we have been receiving a lot of complaints regarding Financial Mismanagement by the previous JASRWA committee members. Though the JASRWA records/ Documents have been officially handed over by them to the Ad-Hoc committee members, the discrepancies in the JASRWA financial statements and records needs to be rectified and set right. In the view of repeated complaints received by the Estate Management office, ISRO HQ regarding the various expenditure incurred during the tenure of the previous JASRWA committee, may be thoroughly reviewed, so as to facilitate future JASRWA committee to have transparent and accurate booking of expenditures. In this regard the Ad-hoc committee may kindly review the JASRWA financial statements/records and submit a report to the Estate Management Office, ISRO HQ at the earliest” unquote. However, ad-hoc committee has decided to put a report in front of the GBM for discussion for further course of action.
7. Discussion on continuation of ad-hoc committee tenure till next EC: As per last GBM resolution, ad-hoc committee was given a time period of three months. Extension of the need to be approved for smooth functioning of day to day activities of JASRWA. 

Meeting at MPH to pay homage to Dr. APJ Abdul Kalam

All residents are requested to assemble at Multi Purpose Hall today (30/07/2015) at 2030 hrs to pay homage to our beloved former President Dr. APJ Abdul Kalam.

A candlelight vigil is appriciated.

e-mail us @ jasrwa.residents@gmail.com

To pay homage to Dr. A.P.J. Abdul Kalam....

You are personification of humility and dignity. 
You showed us how one can be wise and intelligent and at the same time unassuming. 
Your principles are immortal.
The heavens must be very happy to welcome you!! 
Rest in perfect eternal peace Dr Abdul Kalam!!

-All Residents of the Colony 

GBM rescheduled on 02/08/2015

In view of the PTA meeting at KVs, the GBM is rescheduled on 02/08/2015 (Sunday) instead of 01/08/2015 (Saturday)

Date: 02/08/2015
Time: 1400 hrs
Venue: MPH

Main Agenda (detailed agenda will follow)
1. Registration of the association
2. Disccssion on New bylaw
3. Discussion on School fee structure
4. Up gradation of School facilities
5. Discussion on ex-EC financial transaction (both JASRWA and School)

Note: Detailed agenda will be published soon

Why new bylaw, when there is an old bylaw? Why new registration?

The association was registered during 1999-2000 with registration number 1232/1999-2000. One of the ad-hoc committee member has approached the Registrar of Societies and obtained the details on JASRWA registration. The office of Registrar of Societies intimated that the association has not been renewed since 15 years and to regularize the registration JASRWA has to submit yearly audited reports for 15 years to Registrar of Societies with necessary penalty fees. It may be noted that audited reports, as per guidelines of Registrar of Societies is not available with JASRWA.

The matter came for discussion in the ad-hoc committee meeting. Another option for continuing the activities of association is change the name of the association and go ahead with new registration along with new bylaw.  The committee decided to go ahead with second option i.e., bring out a new bylaw and register the association with a new name.

Hence a new bylaw has been drafted in line with old bylaw, with improvements, instead of amending the old bylaw. The association will be registered with a new name. A new “Jalahalli Space Employees Residents’ Welfare Association” has been proposed in place of “Jalahalli Space Residents’ Welfare Association”.

Highlights of new Bylaw

The new bylaw has been made members friendly rather than executive committee friendly, because the association is in existence because of the members and the monthly subscription provided by them. If any EC member/ office bearer does any mistake then members have been given a lot of rights to question that.

1. The new by law is in line with old bylaw and the similar structure has been retained
2. Many rights have been provided to members, which was missing in the old bylaw; for example right receive copy of bylaw, right to expenditure incurred, right to initiate agenda for  meetings, right to book multipurpose hall
3. Posts which does not have functionality have been removed
4. Sub-committees have been made for School and security (on annual basis) with inclusion of non member (spouse of member)
5. Guidelines have been put for security and school management
6. Detailed guidelines have been written for transport subcommittee
7. Income and expenditure guidelines were strengthened, brought out transparency clauses in all financial transaction
8. Cultural functions: Only national and state festivals will be arranged by the association. All residents/ group of people may celebrate religious/ community functions for which MPH will be made available on request.
9. Detailed guidelines have been put for MPH utilization
10. To bring transparency and accountability a detailed purchase procedures have been brought out.
11. Do’s and Don’ts will give many inputs to residents
12. Many formats have been added in the annexure

JASRWA School Bills (Dec 2014 to Apr 2015)

It was decided in Meeting No-10, that the bills from ex-EC  (Dec 2014 to April 2015) has to be circulated for members information. You have already got JASRWA bills. Now JASRWA School bills have also been uploaded....

Those who are interested may download using following link...

https://drive.google.com/open?id=0B0x2qYBlC51xMU9kT0RScmpRYWM

Bills from Ex-EC for members

As it was decided in Meeting No-10, the bills from ex-EC  (Dec 2014 to April 2015) has been uploaded here for members information.

Those who are interested may download using following link...

https://drive.google.com/open?id=0B0x2qYBlC51xaXdFOHo0azZGZnc

Feedback on Bylaw- last date 27/07/2015

All members who have gone through or in the process of going through the bylaw are requested to post their feedback on or before 27/07/2015. The feedback shall included identity of the person (members). Anonymous feedback will not be entertained.

Members may post their comments/ advice here or e-mail to jasrwa.residents@gmail.com. If there are any shortcomings, please bring it out, ad-hoc committee will suitably modify the bylaw. We request the members to provide reference to Chapter and page number, while providing feedback, rather than simply summarizing.

Hope we will improve our system.

General Body Meeting on 01/08/2015

It is decided to conduct GBM on 01/08/2015 at Multi Purpose Hall.
The agenda will be circulated to members soon

Highlights of Meeting No-10

The ad-hoc committee conducted a meeting on 21/07/2015. The highlights of the meeting are...

1. The feedback received from residents considered and necessary corrections made in the bylaw. The committee thanks the members.
2. An anonymous feedback has to be forwarded to EM for information.
3. GBM will be conducted on 01/08/2015.
4. GBM agenda will be prepared and circulated to members.
5. A report on Ex-EC financial transactions will be prepared and put before GBM and the same will be submitted to EM along with GBM outcome.
6. All the bills from ex-EC will be made available to the members via blog/ e-mail.
7. The pre-school facility in the colony need to be improved and will be pursued with the Department. The issue will be taken up in GBM on priority

MPH utilization Weekly Chart

MPH utilization Weekly Chart

Highlights of Meeting No-09

Highlights of Meeting No -09 held on 01/07/2015

• It was decided to circulate bylaw draft within the members and get the feedback
• Two possibilities of registration discussed: 1] obtain all previous data from 1999-2000 and go with renewal and 2] new registration with new bylaw. After discussion it was concluded that 2nd option is feasible.
• Yoga program will be started only after the approval from the sub-committee
• It was decided that JASRWA will take the responsibility of MPH cleaning before and after the functions and an amount of Rs 1000/- will be paid for the same.
• It is approved to conduct meditation class free of cost on every Saturday between 8AM to 9AM. 

Meeting No-10 on 21/07/2015

A meeting is scheduled on 21/07/2015, at 2000 hr at JASRWA office.

Agenda of the Meeting

1. Bylaw: Review of feedback 
2. Ongoing activities of JASRWA 
3. Any other matter with the approval of Chair-person.

Feedback on bylaw draft- very important...

Dear Residents,

We have posted the bylaw draft copy on the blog and also e-mailed the pdf version to members. However there are only few response. We understand that all are occupied with their work at office and home, however to improve the system it is necessary to participate in the residential welfare activity. Kindly spare your precious time for the association formation.

As you are all aware, the association was registered in 1999-2000. However, it was not even renewed once after registration. When contacted Registrar of societies act, the following was intimated.
1. We have to produce audited accounts of all the 15 years before getting renewal.
2. New registration with new bylaw.

The ad-hoc committee in its recent meeting decided to go ahead with 2nd option. Hence, we have to go ahead with new bylaw and get the approval of GBM. This is like a new association formation. Therefore all the members need to provide valuable feedback.

You can list your observation chapter-wise along with page numbers.Kindly go through it. Provide feedback directly along with your identity to jasrwa.residents@gmail.com.

MPH booking-July 2015

• MPH has been booked for a function on 19/07/2015 from 0600 hr to 1800 hr

BYlaw Draft for Members

The association was registered in 1999-2000, however due to non renewal, a new bylaw need to be made. In this regard the ad-hoc committee has put all efforts to bring a new bylaw and is now available for members.

All are requested to go through it and come back with necessary feedback on or  before 15/07/2015. Your feedback will help to revise the bylaw. This bylaw will come for discussion the next GBM.

Some of the feedback received from the ad-hoc committee members also linked here for your reference.

Get the bylaw and some of the feedback....

Bylaw draft final for memebrs feedback... 

https://drive.google.com/open?id=0B0x2qYBlC51xd18wRHdTQUk2b2c

Feedback by ad-hoc members 

https://drive.google.com/open?id=0B0x2qYBlC51xSU53c2Nvb0NwUU0, 

https://drive.google.com/open?id=0B0x2qYBlC51xVEJka25Pb2pUU0E

Note:

You need to sign in with Gmail ID to obtain the application

If you don't have Gmail ID, you can send an e-mail to jasrwa.residents@gmail.com to obtain the bylaw and feedback