Agenda for GBM to be held at 02/08/2015

1. Discussion on issue related to registration: The association was registered during 1999-2000 with registration number 1232/1999-2000. However, there after the association registration has not been renewed by submitting audited accounts to Registrar of Societies for all these 15 years. For JASRWA to continue in the same name, it is required to submit last 15 years yearly audited accounts with approval of respective GBMs. It may be noted that the above documents are not available and cannot be generated. The possible solution is to register association with different name for which draft byelaw and a team who represents the members is required. The suggested new name is ‘Jalahalli Space Employees Residents’ Welfare Association’ which also needs to be discussed and approved by GBM.
2. Bylaw Approval: A draft byelaw has been generated by Ad-hoc committee, circulated among the members of JASRWA, feedbacks from members on draft bylaw have been addressed but few of the suggestions require GBM discussed before incorporating changes. After approval of draft bylaw by GBM, it will be legally wetted by a lawyer and properly formatted as per the guidelines of Societies Act 1960 before submitting to Registrar.
3. Discussion on electing executive committee
4. JASRWA School Fees: JASRWA is running a school in the colony for nursery, lower kindergarten and upper kindergarten. In order to cater to the honorarium of the teachers and aayaas and other miscellaneous expenditures, a fee structure has been brought out. New fee structure will be submitted to GBM for discussion and approval.
5. Upgradation of the school facility: The JASRWA School is running in 1C block. Many incidents of vomiting by pre-KG children is reported due to suffocation because of limited space. It has been decided to shift pre-KG class to JASRWA office on temporary basis until new school is created. Department has been approached for creation of nursery school in the colony for their overall development of our children. Further course of action have to be discussed in GBM.
6. Discussion on Financial Transactions of ex-EC: Estate Manager has communicated on 28/05/2015. Quote “Off late we have been receiving a lot of complaints regarding Financial Mismanagement by the previous JASRWA committee members. Though the JASRWA records/ Documents have been officially handed over by them to the Ad-Hoc committee members, the discrepancies in the JASRWA financial statements and records needs to be rectified and set right. In the view of repeated complaints received by the Estate Management office, ISRO HQ regarding the various expenditure incurred during the tenure of the previous JASRWA committee, may be thoroughly reviewed, so as to facilitate future JASRWA committee to have transparent and accurate booking of expenditures. In this regard the Ad-hoc committee may kindly review the JASRWA financial statements/records and submit a report to the Estate Management Office, ISRO HQ at the earliest” unquote. However, ad-hoc committee has decided to put a report in front of the GBM for discussion for further course of action.
7. Discussion on continuation of ad-hoc committee tenure till next EC: As per last GBM resolution, ad-hoc committee was given a time period of three months. Extension of the need to be approved for smooth functioning of day to day activities of JASRWA.